The 2021 PFG Annual General Meeting will be held on 30 June 2021 at the Group’s offices, Floor 28, 20 Fenchurch Street, London EC3M 3BY. The Company has published the Notice of the 2021 AGM, which will also be posted to shareholders. This can be viewed below.
Shareholders attending the 2021 AGM in person will be required to show photographic identification to access the building and therefore are asked to bring this with them. Shareholders wishing to attend the meeting are also requested to pre-register their attendance, see below for more details
As set out in the Notice of AGM, for the 2021 AGM we are pleased to provide a facility for shareholders to follow the AGM remotely, should they wish to do so. The link to access the webcast of the AGM will be available here closer to the date of the meeting. More information regarding the webcast and how shareholders can access it are set out in the Notice of 2021 AGM and in the Shareholder User Guide available below.
Currently, COVID-19 restrictions and guidance are in place which prevent us convening the AGM in the usual way. The Board are hopeful that such Government guidance and restrictions may be relaxed further prior to the AGM, but we will continue to follow Government guidance. The Government's roadmap for easing lockdown restrictions published on 22 February 2021 envisages the potential for indoor events by 30 June 2021 (being the date for our AGM). However, this roadmap is subject to a number of contingencies and there can be no guarantee that we will be able hold the AGM as we intend.
The health and safety of our employees, our shareholders and the wider communities in which we operate remains our primary concern. We recognise that the AGM is an important event for shareholders and the Company is keen to ensure that shareholders are able to exercise their right to vote and participate at this year's AGM. While we hope that a number of restrictions may be lifted by Wednesday 30 June 2021, the Board reserves the right to keep in place social distancing measures and certain other restrictions necessary to ensure the health and wellbeing of those attending the AGM. More details can be found in the Notice of AGM.
Shareholders wishing to attend the meeting in person should pre-register their attendance by emailing Shareholder.Questions@providentfinancial.com no later than 5pm on Monday 28 June 2021.
We urge individuals to continue to monitor guidance and/or directions issued by the UK Government on COVID-19 and to act accordingly. In particular, if you are required to self-isolate or quarantine, we would ask that you comply with the UK Government restrictions and do not attend the AGM in person. Anyone attempting to attend the AGM in person and displaying flu-like symptoms will not be admitted to the AGM and/or will be removed from the AGM to ensure the health and wellbeing of other individuals in attendance.
Whilst we currently plan on holding the AGM at our 20 Fenchurch Street, London office in a COVID-19 secure manner, it is possible that the evolving COVID-19 pandemic and Government restrictions and guidance in response to any developments may mean that this is not possible. In particular, individual circumstances including being required to self-isolate or quarantine may mean that attendance in person is not possible for all shareholders. Accordingly, the Board strongly encourages shareholders to vote on all resolutions by completing and submitting an online proxy appointment form in accordance with point 5 of the Explanatory Notes to the Notice of the Meeting.
We will keep the situation under review and may need to make further changes to the arrangements relating to the AGM, and recommend that shareholders should continue to monitor the Company's website and announcements for any updates in relation to the AGM.